Attendance Policy

Holy Trinity Attendance Procedures

ATTENDANCE POLICY(Revised April 2015)

24 Hour Attendance Line:(905) 257- 3534 Press #1

Fax: (905) 257- 6262


Holy Trinity Catholic Secondary School actively encourages and promotes regular attendance. Educational research has consistently shown that a student’s progress and academic success are closely related to regular attendance and participation in the day to day activities of the school.

Although trips and vacations may provide diverse learning experiences, the school does not support, academically, travel or vacations during class time. The content covered in each course is important and requires daily attendance. While parents may choose to travel during the school year, the time missed from class is recorded as an absence and counted in the total absence record for the semester. A significant number of absences places a student’s achievement in jeopardy due to the loss of instructional time. Also, assessment and evaluation become problematic. Prior to the trip, the parent/guardian must notify a Vice-Principal in writing and the student must consult with his/her teachers and make notes on what will be covered in each course. Any assignments that are due while he/she is away should be completed and handed in prior to the trip to ensure they are accepted.

Examinations missed for any reason other than medical will not be rescheduled and a mark of zero (0) will be assigned to any examination missed for truancy.


The parent/guardian must notify the Attendance Office by leaving a message on the 24-hour line (905-257-3534, Press #1) on the day of the absence (messages left between 3:30 pm and 8:30 am the following morning will be accepted), or send a note to the Attendance Office prior to 8:30 am the following morning. If notification is not received the absence will be recorded as a truancy.

Signing In and Signing Out are the procedures for physically checking with the Attendance Office that parent/guardian approval has been received, failure to do so will result in a truancy.

Signing In: Students arriving to school any time after 8:35 am MUST sign in at the Attendance Office.

Signing Out: Students leaving school any time after 8:35 am MUST sign out and MUST leave school property. Parent/guardian approval must be received prior to the student leaving the building. Parent approval, either by phone call or note after the fact will result in the absence be recorded as truant. In addition, the student may face disciplinary action

If a student becomes ill while at school, they must report to the Attendance Office immediately. Failure to report to the Attendance Office will result in the student being recorded as truant. In addition, his/her parents will be notified and disciplinary action may be taken by the School Administration.

Students who are 18 years of age and older must have their parents/guardians complete the NOTE SIGNING PERMISSION FORM in order to sign their own notes. Students will then be allowed to sign themselves in to or out of school if they have an appointment or are ill. Students will be able to sign out without their parent’s approval for up to a maximum of five times per semester, AND only with the approval of the School Administration. Students may not sign themselves out on a day where a major evaluation is taking place (i.e. test or major assignment).


Students who miss class, without an acceptable reason from their parent/guardian, will be recorded as truant.Persistent truancy will be dealt with progressively with disciplinary action up to and including suspension.


Students are responsible for all course work and assignments while absent.

Note: Illness substantiated by a doctor’s note is the only acceptable reason for missing an examination. All notification of absence due to vacation or family trip must be submitted in writing to a Vice-Principal.


Students who arrive 20 minutes or more late for any class, must go directly to the Attendance Office and must have parent/guardian approval explaining the absence. If parent/guardian approval is not received the student will not be given an admit-to-class slip, and they will remain in the Attendance Office. His/her absence will be recorded as Late no Class”.

Students who are less than 20 minutes late to any class are to go directly to the Attendance Office to receive a late slip in order to entera class in progress.

* 1st to 4th late: teacher conference and parental contact

* 5th to 8th late student sent to the office with a tracking sheet to see administration. The student will not be admitted to class and a detention will be issued. Parents will be informed if the lates continue.

* 9th late and over student is sent to the office to see administration. Progressive disciplinary action will result and the student may be suspended.

NOTE: Students are required to write examinations as scheduled. Please plan vacations/employment so they do not conflict with examination days.

Attendance Policy Booklet April 2015

Synermail Attendance Feb 2015